New school makeup procedures in place beginning this year

With the 2018-19 school year beginning, Virginia Beach City Public Schools (VBCPS) Superintendent Dr. Aaron Spence has announced a new change to how division staff will make up time lost due to inclement weather.

At the end of last year, after the division had seven days of missed school due to weather, Spence pulled together a small team to review how the division makes up time for staff following school closures. This group also reviewed procedures for the neighboring school divisions and city offices.

With this input in hand, Spence moved forward with changing the makeup procedure to VBCPS.

Beginning this year, if all schools and offices are closed, then staff will not make up that time unless an instructional day is added to the calendar. This practice more closely aligns with the practices of neighboring school divisions as well the city.

On the occasion that schools are closed for students and instructional staff, but open for 12-month employees, then 12-month employees can still use leave for that day. In those select cases, Spence also has the option, in accordance with School Board policy, of designating a holiday in the same calendar year for 12-month employees when an existing holiday is used as a makeup day.

“Not only will these changes allow for consistency in the region, it also, in my belief, better reflects our understanding that in public education, work extends well beyond the walls of the building and the hours of the school day,” Spence said.

Click here to see the full memo sent to principals this week.

“From our employee input survey and from frank conversations with staff throughout the years, we know that makeup time has been a concern for a number of employees, both full-time and part-time, in schools and offices across the division,” said John Mirra, chief human resources officer. “We are thrilled to be able to offer this new procedure and are thankful to our colleagues in School Leadership and School Division Services for their efforts in making it possible.”

If staff members have any questions about these new practices, they are encouraged to speak with their principal/direct supervisor.

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